General Meeting / Election

Board Positions

 

Co-Treasurer (2 Positions Available)

Estimated Volunteer Hours Monthly:  Approx. 10-20 hours depending on "season" (tax, fundraising, events can cause additional time spent)

• Manages PTSO Finances

• Tracks income/expenses/reimbursements

• Prepares financial reporting within a timely manner

• Completes taxes and other documentations

 

Secretary (1 Position Available)

Estimated Volunteer Hours Monthly:  Approx 5-8 hours 

• Records meeting minutes from general & board meetings

• Maintains official records

• Monitors general email box

• Management of general communication flyers and distribution

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Support Roles

 

BINGO Coordinator (can be a "co" position if multiple parties are interested)

Estimated Volunteer Hours:  Approx 30 hours total between planning, coordination, set up, and night of event.

• Project Manager for the coordination and deployment of the yearly BINGO event including food, supplies, volunteers, prizes, set up, etc.

• Work with PTSO Board to plan event logistics, supplies, and pricing

• Track expenses and stay within allotted budget 

 

Dads, Moms, and Family Fun Event Coordinator (3 Positions Available, but can also be a combined role if interested as events are spaced throughout year)

Estimated Volunteer Hours:  Approx 4-6 hours total (each event) between planning, coordination, set up, and day of event.

• Coordinates and oversees family engagement events such as Donuts with Dads, Muffins with Moms, and similar gatherings

• Project Manager for event logistics including food, supplies, volunteers and setup

• Ensures events run smoothly and provide a welcoming experience for families

 Recharge Station Coordinator (1–2 Positions Available)

Estimated Volunteer Hours Monthly:  Approx 3-5 hours depending on event schedule (additional time may be needed for larger luncheons or special weeks)

• Plans and coordinates monthly/quarterly teacher luncheons, snack breaks, etc.

• Works with the PTSO board to schedule and organize events throughout the school year

• Orders, prepares, or arranges donations for food, drinks, and supplies, ensuring all items stay within budget

• Recruits and organizes volunteers to assist during, as needed

Teacher Appreciation Week Coordinator (can be a "co" position if multiple parties are interested)

Estimated Volunteer Hours:  Approx 10-20 hours between theme planning, coordination, goods/donation needs, set up and tear down.

• Plans and coordinates Teacher Appreciation Week, including daily themes and specific gifts, treats, or activities for each day

• Works with the PTSO board to ensure all items stay within financial limits

• Recruits and coordinates volunteers to help set up, execute, and clean up each day’s activities

• Communicates with school staff to ensure events are well-received and meet their needs

Co-Spirit Gear Coordinator (1 position available)

Estimated Volunteer Hours Monthly: Approx 5–10 hours depending on order cycles and distribution needs

• Coordinates the sale, ordering, and distribution of school spirit gear such as t-shirts, hoodies, and other merchandise

• Works with the PTSO board to select designs, manage orders, and track inventory

• Audits inventory regularly, manages bulk orders, and ensures availability of items for students and families

• Organizes and manages distribution, including being present at school throughout the week as needed

• Handles communications with vendors, tracks payments, and ensures all items stay within budget

• Work alongside the current coordinator to learn processes and best practices, preparing to take over the role in future years

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Social Media Coordinator (1 Position Available)

Estimated Volunteer Hours Monthly:  Approx 4–6 hours depending on upcoming events, communications and posting frequency

• Manages and maintains the PTSO social media pages (Facebook, Instagram, etc.) to keep the school community informed

• Creates, schedules, and posts content about events, fundraisers, volunteer opportunities, and school news

• Works with the PTSO board and event coordinators to gather information, photos, and updates for posts

• Monitors engagement, responds to community questions, and ensures posts reflect the school and PTSO positively

• Follows PTSO branding guidelines and privacy rules when posting content

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